Sr Accounting Clerk

Location: San Jose, CA 

The Senior Accounting Clerk is responsible for different accounting roles within a start-up company environment, supporting and acting as primary back-up to the Director of Organizational Development to support the Chief Financial Officer (CFO).

Accounts Payable
• Verify and post accounts payable transactions in the general ledger
• Maintain the ledger’s payable account
• Review vendor invoices make the required changes before submitting payment
• Generate checks via web payment or Automated Clearing House
• Scheduling payments according to the terms of the purchase contract
• Issuing stop payments on inaccurately paid invoices.
• Reconcile subcontractor transactions

Accounts Receivable
• Secures revenue by verifying and posting receipts; resolving discrepancies
• Posts customer payments by recording cash, checks, and credit card transactions
• Posts revenues by verifying and entering transactions form lock box and local deposits
• Updates receivables by totaling unpaid invoices
• Verify validity of account discrepancies by obtaining and investigating information from respective points of contact
• Resolve valid or authorized deductions by entering adjusting entries
• Resolve invalid or unauthorized deductions by following pending deductions procedures
• Summarize receivables by maintaining invoice accounts
• Facilitate invoice prep and delivery

• Stratify collection activities to maximize cash receipts
• Issue dunning letters to overdue accounts
• Contact customers regarding overdue accounts and determine reasons for non-payment
• Recommend that accounts be shifted to a collection agency
• Process small claims court complaints
• Recommend bad debt write-offs
• Maintain accurate records about the customer payment status

• Maintain a documented system of proper accounting methods, policies and principles
• Establish and maintain fiscal files and records to document transactions
• Provide recommendations to Supervisors
• Improve systems and procedures and initiate corrective actions
• Posts and reconciles Quickbooks transactions
• Process Payroll
• Conducts Credit Checks

Financial Analysis
• Engage in ongoing cost reduction analyses in all areas of the company
• Interpret the company’s financial results to management and recommend improvement activities
• Review company bottlenecks and recommend changes to improve the overall level of company throughput
• Compile key business metrics and report on them to management

• Strong customer service skills
• Strong communication, organizational and problem solving skills
• Strong analytical and reporting skills
• High attention to detail and accuracy
• Outstanding knowledge of electronic spreadsheets with the Ability to manipulate large amounts of data
• Can successfully use multiple back office systems
• Advanced computer skills on MS Office, Quickbooks and databases
• BS degree in Accounting or Finance or equivalent business experience and 3-5 years of progressively responsible experience (preferred)