Office Manager / Admin Assistant

Location:  Fremont, CA 

Responsibilities:

  • Meet, greet and keep track of customers
  • Answer and transfer incoming phone calls and manage messages
  • Take control and give direction, manage overall office functions/needs
  • Project management skills around managing longer term in depth multi task project requiring extensive research
  • Manages daily data entry, contracts, events, meetings, filing and special projects as needed
  • High level of organizational, written, computer and oral communication skills Skilled to correspond via mail, email, and fax on Outlook
  • Ability to do in depth research and work on the internet with Google, Craigslist and eBay etc.
  • Creates spreadsheets with Excel, presentations via Power Point and documents via Word to support staff Manages customer invoices and inputs revenue and expenses via Quick Books and Excel
  • Keep front desk area and offices clean and inviting
  • Follows up with potential new and existing clients High positive energy, attention to detail, outgoing and ability to multi task

Requirements:

  • High School diploma or GED and experience as an Administrative Assistant role, preferred
  • Proficiency with Quick Books Pro, MS Office, i.e. emailing, appointments and spreadsheets etc., preferred.
  • Ability to follow direction, multitask and work independently as well as part of our team in a fast paced environment
  • Bilingual English/Spanish preferred