Location: San Francisco, CA


  • Distribute and voucher quarters for vending machine drink
  • Responsible for issuing postage stamps to employees as requested
  • Receives daily mail (stamp received and issue to Accounting Department)
  • Maintains reception area in an orderly and professional fashion
  • Generates name strips for mail slots and cubical location labeling
  • May assist in issuing keycards, along with auditing the key card database on a monthly basis
  • Receives and directs visitors, employment applicants, salespersons and customers to appropriate locations and parties
  • Typically operates a single or multiple position telephone system
  • Maintains a visitors’ log and issues badges when necessary
  • Notifies personnel of visitor arrival.
  • May perform related clerical work such as word processing
  • May use company intranet, paging or other computer-based systems
  • Additional duties may include filing, sorting, mail distribution and completing special clerical projects
  • Applies acquired job skills and company policies and procedures to complete assigned tasks
  • Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice
  • Normally follows established procedures on routine work, requires instructions only on new assignments. Answers the company telephone and greet visitors
  • Maintains visitor logs and issue temporary badges
  • Maintains the master telephone extension list, along with updating the Company telephone and pager list
  • Performs miscellaneous administrative work, including typing, database input and regulation updates
  • Maintains vendor and emergency contact lists
  • Performs other administrative duties as required



  • Requires a minimum of a High School diploma. Equivalent experience may be accepted
  • A minimum of 2 years industry experience in office services is required
  • Experience working in the Pharmaceutical or Biotechnology industry is a plus
  • Good communication skills both oral and written are a must
  • Excellent customer service skills are a must. Good computer skills are required
  • Excellent organizational skills are required
  • Must have an ability to multi-task