Accounts Payable Clerk

Location: Salinas, CA

RESPONSIBILITIES

  • Review and verify invoices/check requests
  • Sort, code, and match invoices
  • Enter and upload invoices into system
  • Reconcile accounts payable transactions
  • Maintain accounts payable files
  • Verify all vendor accounts status with monthly statements
  • Monitor accounts to ensure payments are up to date
  • Research and resolve invoice/purchase discrepancies or issues
  • Correspond with vendors and respond to inquires
  • Ensure all signed checks have appropriate back-up and mail to vendor
  • Attach required backups to invoices and ensure accuracy of each invoice amount prior to actual check
  • Add and maintain vendors in computer database
  • Ensure that all adjustments are properly recorded prior to paying vendor
  • Ensure all purchase orders have required approval signature from authorizing personnel
  • Provide supporting documentation for audits

REQUIREMENTS & QUALIFICATION

  • Working knowledge of Excel and QuickBooks
  • Knowledge of accounts payable
  • Knowledge of general accounting procedures
  • Proficient in data entry and management
  • Must be dependable and able to multi-task
  • Organizational and prioritizing skills
  • Independent
  • Strong communication skills
  • Attention to detail and accuracy
  • Good work ethic
  • Punctual
  • Answering phones
  • Troubleshoot special transactions
  • Team player
  • Ability to meet deadlines

IDEAL QUALIFICATIONS

Computer literate in Microsoft Office, type 45 wpm, 10-key by touch, ability to establish and maintain effective work relationships, initiative to develop new procedures for efficiency gains, knowledge of office methods, and bilingual in Spanish a plus