Payroll Specialist

Location: Monterey, CA


Major Responsibilities, including but not limited to:

  • Perform tasks to establish and maintain employee payroll records
  • Input, review, and audit timekeeping and other payroll related records
  • Maintain time and attendance records
  • Enter new hires into the payroll system
  • Post changes in pay, tax status, and other miscellaneous categories
  • Compute wage, overtime, and other types of pay
  • Calculate and record payroll deductions (voluntary and involuntary)
  • Process advance, termination and other out-of-cycle payments
  • Reconcile earnings and deduction totals
  • Calculate and prepare general journal entries
  • Review output registers and reports and correct out-of-balance conditions
  • Prepare and file tax reports
  • Compile payroll data for management, auditors, and others
  • Serve as back-up to other payroll practitioners
  • Document procedures
  • Assure that all employees receive timely responses to inquiries, questions, etc.
  • Independently coordinate and communicate with all internal groups, hiring managers, and external parties (as required).
  • Address and resolve problems in a timely manner
  • Take initative; demonstrate strong decision-making and organizational skills
  • Initiate best practices; develop efficiency improvements
  • Participate in special projects and other duties as assigned


  • Minimum 2 years advanced business education and/or 2 years experience in any of the following: payroll, accounting, or human resources
  • Demonstrated proficiency in payroll and HRIS software (ADP/Ceridian preferred), Microsoft Office Suite, and other databases
  • Excellent verbal and written communication skills
  • Strong analytical, high attention to detail, excellent troubleshooting skills, and creative problem solving skills
  • Ability to be self-motivated and self-directed and think and act independently while also being team oriented
  • Good follow-up skills; the ability to understand and develop the “big picture”; adaptability to process changes; and a strong sense of importance and ownership