Location: Palo Alto, CA

  • Plan and schedule  work orders.
  • Plan and schedule work requests for Carpentry.
  • Serves as a field quality control for Carpentry work orders.
  • Provide customer coordination, support for planning and coordination of providing furniture and  pertinent supplies
  • Purchasing and receiving of various non-stock light diffusers (covers)
  • Purchasing, receiving, of window screens.
  • Reconcile monthly expenses and monitor the budget for appropriate spending.
  • Coordinate deliveries
  • Schedule vehicles for service
  • Oversee tools inventory assigned to staff and in the shop tool storage.
  • Responsible for processing staff timesheets and leave requests.
  • Create and maintain files and filing systems.
  • Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies.
  • Carry out special projects and assignments as required
  • Manages inventories and maintains appropriate levels of operating stock; makes adjustment to minimum/maximum levels to effectively manage dollar investment and insure parts availability.
  • Works closely with Carpentry and PC Manager in designing, developing and maintaining in-service training for Staff and ensures periodic refresher training is conducted as required by law and department policy.
  • Prepares and presents reports, charts and graphs.