Contract Analyst Vendor Management

Location: San Bruno, CA

 

Job Description:

  • Drives consistency for vendor management negotiations by providing guidance to internal teams (for example, Legal Department) regarding changes to vendor negotiations and needed resources; working with internal teams to determine process and compliance requirements; providing expert guidance to stakeholder teams regarding best practices; ensuring consistency across the organization and providing recommendations and updates to senior leadership
  • Leads risk mitigation activities for vendor management by providing guidance and expertise on contract terms for vendor contracts and agreements; serving as the primary liaison for stakeholders and the Legal department; developing contract language to support negotiations; ensuring consistency with company standards; negotiating contract terms with vendors and pursuing cost savings opportunities in line with team goals
  • Provides guidance and expertise regarding vendor contracts by collaborating with internal teams (for example, Legal Department, Sourcing Managers) to ensure alignment on contract framework and standards; advising on parameters for negotiations; reviewing vendor contracts to ensure accuracy before sending for approval and guiding on templates, processes and policies
  • Manages assigned vendor contracts processes by negotiating and drafting commercial provisions within template guidelines; managing contract lifecycle and procurement workflows within systems; identifying cost savings and requests for proposal (RFP) opportunities and communicating them to sourcing managers; identifying purchases made with purchase orders (PO) only and conducting research and benchmarking to ensure price competitiveness
  • Demonstrates up-to-date expertise and applies this to the development, execution and improvement of action plans by providing expert advice and guidance to others in the application of information and best practices; supporting and aligning efforts to meet customer and business needs and building commitment for perspectives and rationales
  • Provides and supports the implementation of business solutions by building relationships and partnerships with key stakeholders; identifying business needs; determining and carrying out necessary processes and practices; monitoring progress and results; recognizing and capitalizing on improvement opportunities and adapting to competing demands, organizational changes and new responsibilities
  • Models compliance with company policies and procedures and supports company mission, values and standards of ethics and integrity by incorporating these into the development and implementation of business plans; using the Open Door policy and demonstrating and assisting others with how to apply these in executing business processes and practices
  • Meet internal and external customer/member needs; identifies the requirements, expectations and needs of customers/members
  • Supports and aligns with initiatives, goals and actions focused on improving customer/member service
  • Addresses the concerns and issues of internal and external customers/members
  • Uses customer/member data, analyses and insights to improve customer/member-related decisions
  • Demonstrate professional judgement; researches and integrates relevant information and data and uses expertise to make recommendations or decisions
  • Identifies and applies sound, fact-based criteria in setting priorities and making decisions
  • Uses business measures and analyses to identify improvement opportunities
  • Probes and looks beyond symptoms to determine the root cause of problems and identify possible solutions
  • Focus on execution and results; aligns and pursues work activities to achieve the mission and business priorities of the organization
  • Shares information, practices and resources across functions, organizations and locations to improve performance
  • Effectively uses existing processes and tools to achieve performance objectives
  • Uses and explains major process steps to manage time, resources and challenges to meet goals
  • Plan for and improve performance; develops and implements plans, practices and processes to better achieve organizational goals
  • Develops contingency plans to manage or eliminate potential problems
  • Identifies and recommends ways to continually improve and streamline processes and practices
  • Develops and presents logical, convincing reasons in support of one’s perspectives and initiatives
  • Proactively shares relevant information and timely updates with appropriate people
  • Listens attentively and asks questions to ensure understanding
  • Researches information for and prepares documents and presentations that effectively convey relevant information in a timely manner
  • Complies with policies and procedures
  • Demonstrates ethical performance
  • Supports efforts to enforce compliance with policies and procedures
  • Demonstrates creativity and strength in the face of change, obstacles and adversity
  • Adapts to competing demands and shifting priorities
  • Updates and shares knowledge and skills to keep current in one’s area of expertise
  • Embraces change and supports it’s implementation
  • Builds trusting, collaborative relationships and alliances across functional and organizational boundaries
  • Relates to others in an accepting and respectful manner, regardless of their organizational level, personality or background
  • Collaborates with people from diverse backgrounds, experiences and functional areas to discover new perspectives
  • Presents information to small or large groups and individuals
  • Communicates effectively in person or by using telecommunications equipment
  • Creates documents, reports etc., using a writing instrument (such as a pencil or pen) or computer
  • Visually verifies information often in small print
  • Reads information often in small print

 

Requirements:

  • Bachelor’s degree in Business, Accounting, Economics or related field and 1 year experience in procurement, contract management or related field OR
  • 3 years’ experience in procurement, contract management or related field

Preferred Requirements:

  • Paralegal certification
  • 5 years’ experience procurement, contract management or related field
  • 3 years’ experience negotiating commercial/business terms in contracts
  • 2 years’ experience with Microsoft Excel
  • 2 years’ experience data modeling experience