Administrative Assistant

Location: Santa Clara, CA

  • Customer Service:
  • Serve as point of contact for visitors, callers and email correspondence received field inquiries, assist students, provide information on programs, events, policies and resources
  • Answer general questions regarding programs. Monitor and revise FAQ’s as needed.
  • Prepare routine departmental correspondence
  • Create and print certificates

Administrative/Event Support:

  • Create and maintain budget for each individual project; report information to the Director
  • Assist with Advisory Board activities
  • Submit department facilities and catering requests
  • Compose and/or edit email correspondence to various departments, program participants, potential customers, Advisory Board members and others as they needed.
  • Maintain and request office supplies
  • Support and assist general programming of Online and Accelerator Programs.
  • Assist with key marketing initiatives and it’s programs
  • Assist with keeping website current and accurate. Perform routine website updates as directed.
  • Assist with managing social media accounts
  • Assist team members with meeting schedules, travel arrangements, correspondence, filing and other duties as needed.
  • Coordinates institutes meetings, including providing copies of material as needed and taking notes on discussions and decisions.
  • Handle sensitive and confidential information.