Executive Assistant (CIO)

Location: San Jose, CA

 

Job Description:

  • Provides administrative support to the CIO
  • Calendaring/scheduling; strategically prioritize and coordinate schedules
  • Heave PowerPoint preparation and creating presentations
  • Travel planning; book flights, hotels, transportation and dining and submit and track expense reports
  • Organization: keep leaders and projects on track in parallel
  • Organize, attend and track minutes/action items of meetings with an eye on making every interaction productive, enjoyable
  • Communication: represent CIO through phone, email, chat with various internal and external stakeholders
  • Polished internal communicator – team-wide emails, all-hands on desks, off-site materials
  • Plan team meetings and events
  • Support the team in ways we haven’t even thought of yet

 

Requirements:

  • BA/BS degree or equivalent practical experience
  • Extensive Microsoft Office: Outlook, PowerPoint and Excel experience
  • Expectation of complete confidentiality on all business matters
  • Ability to prioritize work, meet deadlines and handle multiple projects simultaneously
  • Incredibly organized, detail-oriented and able to prioritize multiple assignments
  • Knowledge of Adobe Professional and MS Office apps including Excel and PowerPoint
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions
  • Knowledgeable about organizing team events