Executive Assistant

Location: Redwood City, CA

Summary:

The EA, Latin America (LatAm) is directly responsible for providing comprehensive administrative and logistical support and will also provide project management and coordination for various programs to support the development of the business in the region.

Job Description:

  • Provide comprehensive administrative and logistical support to the Director, Sales & Marketing LatAm
  • Principle interface with LatAm distributors/customers for all routine business matters
  • Support the timely production of promotional materials for LatAm distributors and MD’s; coordinate the adaptation to local markets of promotional/training materials and programs
  • Support all activities leading to the tactical implementation of regional business plans
  • Support the development of presentations for business reviews and meetings
  • Manage accounting and financial transactions
  • Coordinate the execution of regional ad boards, KOL (key opinion leader) development programs, congresses and symposia
  • Schedule and coordinate domestic travel, meetings and programs with internal and external customers and consultants
  • Track and report regional distributor contracts, amendments, expiration dates, renewals and performance metrics
  • Maintain professional, friendly and courteous telephone and written communications

Requirements:

  • 2+ years’ experience in relevant work experience
  • BA or BS required
  • Language fluency: bilingual Spanish/English; ability to assist with all translation projects
  • Strong understanding of various LatAm cultures
  • Proficiency in contract management/administration
  • Strong project management skills; ability to focus and executive per plan
  • Sensitivity and understanding of cross-cultural issues as they relate to people and processes
  • A positive mental attitude to daily tasks; a net contributor to overall morale
  • Computer skills; word processing, spreadsheets, familiarity with databases, creating templates
  • Writing skills: memos, letters, data analyses, with proper grammar and spelling
  • Fluency in Portuguese desired