AR (Accounts Receivable) Administrative Assistant

Location: Monterey, CA

Summary

Assist the Accounting department with customer billing, documentation, requests in accordance with established company policies and procedures.

Responsibilities

  • Generate and mail all AR related billing documents
  • Generate letters of credit approval/decline of submitted credit applications
  • Open and process correspondence from Lockbox
  • Distribute AR related packages
  • Scan and file all AR documents electronically
  • Ordering of AR invoice documents/envelopes
  • Back up for inbound AR calls
  • Special Projects as assigned by management

Requirements

  • High School diploma or general education degree (GED); related experience and/or training in mail room operations.
  • Must be well organized, a self-starter.
  • Must possess exceptional written and verbal communication skills.
  • Must be able to multitask and prioritize in accordance with changing deadlines and priorities.
  • Must be even-tempered and team spirited – a good sense of humor is desirable.
  • Must be computer literate
  • Must have the ability to effectively use a 10-Key adding machine.
  • Must have the ability to type 30-35 wpm.
  • Must have the ability to quickly learn specific software.
  • Working knowledge of efficient filing systems, office machines and equipment.