Location: Santa Clara, CA
The Principal Gifts Administrative Assistant will have the opportunity to work with executive-level administrative staff supporting the President, Provost, Vice Presidents and other administrators. Additionally, this is a strategic role to enhance donor and donor prospect relationships toward our client’s ultimate mission as a culture of service.
- Complex calendar management including scheduling and logistics of meetings, visits and events. May include travel accommodations and arrangements.
- Independently prioritize calendar activity requests and effectively and respectively coordinate with a range of individuals.
- Prepare specialized briefing materials for donors and donor prospects for use by the President and President’s Staff and other executives as needed.
- Assist in the editing of correspondence, briefings, proposals and reports.
- Collaborate with other departments in the planning and implementation of unique events expressly tailored to the interests of the very highest capacity prospects/donors.
- Interact responsively, intelligently and cordially with the Principal Gift constituents.
- Capture and record Principal Gift activities, prospect information, and other interactions with prospects/donors in the donor database
- Routinely run reports and gather information
- Create and maintain prospect files with up-to-date information on progress toward prescribed strategies.
- Monitor and manage accuracy of performance and activity reports.
- Other projects and duties assigned
- Strong working knowledge and understanding of fundraising and donor relation’s concepts, principles, procedures and techniques.
- Demonstrated skill and experience with Google calendar and G-mail or similar application; advanced skills in MS Excel and Word. Ability to execute complex database processes.
- Experience with relational database.
- Knowledge of budgetary procedures.
- Excellent written and oral communication skills
- Ability to conduct and analyze research.
- Demonstrated interpersonal skills and the ability to collaborate, build alliances, and achieve results within a population that may possess competing interests, opinions, and/or expectations.