Administrative Assistant

Location: Milpitas, CA

We are seeking an ambitious and sharp Administrative Assistant to work for our electrical and data contractor client. This is a temporary to possible long-term position with a strong chance of being promoted within the company. We need candidates with a team mentality to support the project groups.

  • Establish and maintain files, records and database (i.e., schedule, management reports).
  • Assist with financial operations: review, prepare, and monitor contract documents; compile data for budgets and personal expense reconciliations, etc.
  • Assist with monthly projections, job cost schedules, review and analysis of month end reports. Help to identify any areas of concern in relation to job cost information.
  • Coordinate and arrange meetings, prepare agendas and reserve facilities.
  • Compose, type, format and edit internal and external correspondence, including agreements and proposals.
  • Perform other general office duties and special projects as required.

Job Requirements

  • At least 1 year related work experience, job cost background in Construction highly preferred.
  • Strong accounting acumen mandatory.
  • Must be detail-oriented, customer focused, organized; possess a sense of urgency.
  • Candidates should have strong Word, Excel and Outlook skills.
  • Must have the ability to multi-task, prioritize and take the initiative to provide support.
  • Strong verbal and written communication skills.
  • Must have excellent relationship building skills and credit/collection experience.
  • Ability to exercise prudent judgment in the absence of supervisory personnel.
  • Ability to maintain utmost confidentiality and sensitivity.