Administrative Assistant

Location: Redwood City, CA

The ideal candidate will be professional and personable, highly detailed-oriented, organized, able to multi task  at several levels, proactive, a strong communicator (written and verbal), and bring a positive attitude that works both individually and in a team environment. The ability to multi task and to bring attention to detail in an ever changing environment is essential to success in this position.

 

RESPONSIBILITIES

  • Managing and Organizing management calendars and appointments
  • Screening calls and responding to communications
  • Establishing and maintaining electronic filing systems and documentation
  • Creating and/or editing documents in MS PowerPoint, Word, Excel or other software
  • Organizing Meetings: onsite and offsite
  • Coordinating all travel logistics for domestic and international trips well in advance of the event when possible to take advantage of lower fares:
    • Domestic Flights
    • International flights
    • Hotel accommodations
    • Transportation needs
    • Agenda/Logistical details
  • Supporting the R&D organization for basic administrative needs, meeting arrangements, catering, photocopying, and filing, etc.
  • Project coordination support for functional specific projects
  • Other duties as assigned

 

QUALIFICATIONS

 

  • Minimum of 1 year experience providing administrative support
  • High School Diploma required, BA or BS (strongly preferred) or equivalent experience
  • Strong organization and administrative skills
  • Ability to reprioritize tasks as new urgent requests arise
  • Knowledge of Microsoft Applications such as Outlook, PowerPoint, Word, Excel etc.
  • Must be highly-detailed oriented and able to manage multiple tasks concurrently
  • Experience developing and editing presentations for executives
  • Strong oral and written communication skills with ability to maintain open communication with internal employees, managers and customers as needed