Safety Compliance Manager (Temp)

Location: Salinas, CA

SUMMARY:

The Safety and Compliance Manager uses independent judgement to manage and oversee all aspects of  Environmental Health & Safety (EHS) Program with a focus on ensuring compliance with all applicable CAL-OSHA, OSHA, EPA, County Health Department, and Local EHS regulations and in the process ensuring regulatory agency  inspection readiness. This individual is in charge of establishing safe systems in the workplace to protect employees from  workplace hazards, making sure that employees follow health and safety regulations, and overseeing operations to  promote the wellbeing of their team.  

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The Safety and Compliance Manager is responsible for continuously  monitoring and adapting the company’s safety procedures and operations to ensure a safe and fully compliant work  environment for all employees – in all Branch facilities and in all States in which the company’s employees are located.  The main duties and responsibilities for this position include: (Other duties may be assigned) 

  • Plans, implements, manages, and maintains a comprehensive environmental safety and health (EHS)program  which ensures compliance with all local, State, and Federal (Cal-OSHA, OSHA, EPA, etc.) regulations related to  employee safety which program includes but is not limited to the preparation of written Safe Operating  Procedures (SOPs) for use by the supervisors in the training of employees;  
  • Advises the company’s management team on safety issues and compliance in specific projects and operations; Conducts safety meetings, audits, and inspections of the workplace environments and equipment to ensure  compliance, evaluate performance, identify corrective action, and implement follow-up assessments; Directs supervisors in the development of safety procedures to include analyzing safety concerns, training in the  principles of accident prevention and investigation, and advising as to the form and content of record keeping for  injury reporting;  
  • Maintain accurate and current records in accordance with guidelines; maintain a written log of safety inspection  activities, safety training, reports, and correspondence; 
  • Partner with KPA and B & H (the company’s safety consultants) in conducting internal compliance audits and risk  assessments to ensure effective and consistent implementation of regulatory and internal requirements at all  locations; Manage KPA’s quarterly trainings and facility inspections which includes following up with supervisors  to ensure that recommended corrective action is addressed in a timely manner;  
  • Manage and provide oversight of company’s on-the-job injuries and workers’ compensation claims; Supervise and monitor the completion of workers’ compensation injury reports and modified work plans, as  required; 
  • Analyze incident reports, metrics and injury case studies in order to institute changes that lead to a safer  environment; 
  • Investigate on-the-job accidents, identify root causes, determine corrective and/or preventative action and ensure  that all preventative action is taken is taken by supervisors and employees 
  • Arrange for the transportation of the injured worker to the contracted medical facility; 
  • Track and update injury and illness database; serve as point of contact for yearly workers’ compensation audit; Coordination and administration of Injury and Illness Prevention Program (IIPP), Emergency Action Plan &  Evacuation Procedures, Hazard Communication, Tractor Safety, Forklift Safety, and Accident & Injury Response  and Procedures; 
  • Coordinate with supervisors and Accounts Receivable/Purchasing the acquisition of PPE, required safety tools  and supplies; 
  • Collaborate and support department managers and HR department to monitor enforcement of safety standards  and regulations; monitor employee conformity to safety laws and policies
  • Develop safe driving programs and accident reduction strategies on safety and compliance issues 

GENERAL REQUIREMENTS

  • Establishes and maintains effective channels of communications with management, co-workers, vendors and all other  business contacts 
  • Ensures the use of equipment and materials in a safe and acceptable manner, following established safety procedures,  using appropriate safeguards, and observing common sense rules of safety in all on-the-job activities 
  • Is organized, independent and self-motivated, enthusiastic, dependable, detail-oriented, flexible in scheduling and  prioritization, and driven by excellence; possesses good time-management skills;  
  • Directs tasks in accordance with changing deadlines and priorities to ensure positive outcomes 
  • Demonstrates proficient written and verbal communication skills, including accurate grammar and business  correspondence  
  • Maintain a positive and professional working relationship with peers, management, and support resources, with a  constant commitment to teamwork and exemplary customer service 
  • Conduct self in the presence of customers and community so as to present a professional image 
  • Proactively seek and participate in available company-sponsored training, in an effort to develop and advance knowledge base and skill set 
  • Perform all other duties as assigned by management in a professional and efficient manner

EDUCATION AND/OR EXPERIENCE:  

  • Bachelor’s degree from four-year college or university; or three to five years minimum related experience and/or  training; or equivalent combination of education and experience in the management of a workers’ compensation  program and/or in human resources.  

MINIMUM KNOWLEDGE AND ABILITIES

  • Working knowledge of OSHA, Cal-OSHA, EPA, State, County and Local Health and Safety standards Excellent organizational and time-management skills; ability to follow-up, multi-task and meet deadlines;  Have a working knowledge and understanding of workplace safety and health laws and guidelines; Ability to recognize problems, identify possible causes, and resolve routine problems; 
  • Ability to be resourceful and proactive when issues arise; 
  • Ability to work positively and respond promptly to requests, needs and concerns; 
  • Ability to provide detailed reports and develop safety procedures; 
  • Strong interpersonal skills to work collaboratively with employees, supervisors, management and external parties in a  positive, professional, effective and courteous manner;  
  • Ability to apply math concepts to practical situation; 
  • Excellent computer skills including proficiency in Microsoft Office Suite and  Excel 

LANGUAGE SKILLS

  • Bilingual and Bi-Literate (English / Spanish) a plus 
  • Ability to respond to basic inquiries and present information effectively to co-workers, supervisors, third-party vendors  regulators, and management verbally and in writing; 
  • Excellent verbal and written skills to communicate effectively with branch managers, supervisors, employees and third  party vendors. 
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or  governmental regulations. Ability to write reports, business correspondence, and procedure manuals, and Safe  Operating Procedures (SOPs).

WORKING CONDITIONS: working conditions described here are representative of those that must be met by an  employee to successfully perform the essential functions of this job.  

ENVIRONMENT: 

  • Work time is split between the office, shop and yard in a variety of weather 
  • Regular time is spent on the computer and phone 
  • Noise level in the work environment is usually moderate 

PHYSICAL DEMANDS: 

  • Occasionally: Drive, lift up to 30lbs 
  • Frequently: Sit, bend, twist, push, pull, climb, squat, crawl, kneel, reach above the shoulder, climb or  balance; stand and walk; grasp with hands and fingers, handle tools, see (including close vision, distance  vision, peripheral vision, depth perception), hear and speak 

MACHINES, TOOL AND EQUIPMENT:  

  • Seldom (1–5%): 
  • Occasionally (6-33%):  
  • Frequently (34-66%): 
  • Continuously (67-100%): Computer, telephone, vehicle 

TRAVEL: 

  • This job requires flexible routine travel to all branch locations