Payroll Specialist

Location: Salinas, CA
Schedule: Monday-Friday 8am-5pm
Duration: 3 months+

Summary:
The Payroll Specialist works closely with management team to support payroll processing, personnel management, and
accounting policies and procedures for operations. The primary responsibilities are to organize and process weekly
hourly and piece rate payroll; reconcile labor contractor invoices; process tax payments; assist with budget reports
preparation; maintain various spreadsheets; data entry; filing and other miscellaneous clerical duties.

 

Responsibilities
• Responsible for the accuracy and timeliness of weekly payroll for piece rate and hourly employees
• Review electronic timecards, compute piece-rate calculations, compute wages, reconcile wages, overtime and
other types of pay with extreme accuracy and compliance
• Responsible for computing withholding and deductions associated with net earnings
• Maintain production records, timesheets, and keep payroll system updated
• Assist in the preparation of weekly and monthly budget reports and provide cost tracking support
• Maintain labor contractor records, timesheets, and payroll notices
• Reconcile labor contractor invoices by calculating hours, earnings and commissions
• Processes employment verification requests
• Maintain records in a confidential and professional manner
• Work on special projects and assignments to help the accounting team achieve its goals
• Serve as back up to receptionist by answering phones, greeting visitors and employees
• Other duties as assigned

 

Requirements
• Must have excellent attention to detail
• Ability to multi-task and prioritize to meet deadlines
• Able to adapt quickly to changing priorities
• Ability to understand the business operations cost structure and provide financial support to Operations
• Establish and maintain effective channels of communication with management staff, co-workers, business
affiliates/vendors and all other business contacts
• Maintain strict confidentiality or client and business operations information
• Use equipment and materials in a safe and effective manner, following established safety procedures, using
appropriate safeguards, and observing common sense rules of safety in all on-the-job activities
Education and Experience
• Minimum of 4-5 years of payroll experience
• Cost accounting experience is a plus
• Must be proficient in Microsoft Office, particularly Excel
• Microsoft Navision experience is a plus
• Microsoft Navision experience

• Spanish bilingual is a plus

 

Required Skills:
-Ability to respond to basic inquiries from employees and co-workers.

-Ability to read and write required correspondence that confirm to prescribed style and format.

-Ability to effectively present information to co-workers
and employees.